Austin Alpha — Privacy Policy

Last updated August 19, 2026.

Who we are

The Austin Alpha app is the private tool of the Gamma Eta Lambda chapter of Alpha Phi Alpha Fraternity, Inc. The Austin Alpha Foundation decides what member information the app collects and how it is used, and is responsible for it. The app is operated on the Foundation's behalf.

This policy covers the Austin Alpha mobile app and the website at austinalpha.app, including the officer admin at austinalpha.app/admin.

Questions, or a request about your information: info@austinalphafoundation.org.

Who the app is for

The app is for brothers of the chapter. Accounts are created by invitation from a chapter officer — you cannot sign up on your own, and none of the content is public. The app is intended for adults and is not directed to children under 13.

What we collect

You give us:

• Your name, email, phone number, and LinkedIn, if you add it
• Your chapter information: line name and number, crossing date, initiated chapter, membership ID, and any officer position
• Your city, state, and ZIP code, if you add them
• Your birthday — month and day only, never your birth year
• Photos: your profile picture and any photos you upload to chapter galleries
• Messages you send in chapter chat and in direct messages, and bug reports or ideas you submit

The app records as you use it:

• Your dues and payment status, event RSVPs, and event check-ins
• A push notification token for each device you sign in on
• Crash and performance diagnostics, which may include your device model, operating system version, and what the app was doing when a problem occurred

How we use it

Member information exists for chapter and fraternity purposes only — running meetings and events, keeping the roster and directory accurate, collecting dues, and brother-to-brother contact within the fraternity.

It may not be used for personal business, commercial outreach, solicitation, or any purpose outside the chapter and fraternity, and it may not be shared with anyone outside the brotherhood.

We do not sell your information, we do not use it for advertising, and we do not track you across other apps or websites.

Who can see it

• Only signed-in, active brothers of this chapter can see the directory, chat, events, and photos. Nothing is public.
• You control field-by-field visibility for your contact information, location, birthday, and line information from your profile settings.
• Officers and admins additionally see member roles, dues records, invitations, and submitted feedback, because running the chapter requires it.
• Direct messages are private from officers too. A one-to-one conversation is readable only by the two brothers in it — no officer or admin role can reach it.

Service providers

We share only what each provider's job requires, and none of them may use your information for its own purposes.

• Supabase — hosts the database, files, and sign-in. Servers in the United States.
• Expo — delivers push notifications; receives your device's push token.
• Resend — sends chapter email, including your sign-in code; receives your email address.
• Sentry — receives crash and performance diagnostics from the app.
• Anthropic — sorts submitted bug reports and ideas; receives the text you wrote and what screen you were on.
• GitHub — tracks bug reports as issues in the chapter's private repository; receives the report and your name.
• Google — serves the Documents section from the chapter's Google Drive folder.
• Stripe — processes dues payments when online payment is enabled.

Your choices and rights

• Edit or remove any profile field at any time from your profile settings.
• Adjust per-field visibility so specific information is hidden from other brothers.
• Mute any category of notification.
• Ask to see, correct, or delete your information by emailing info@austinalphafoundation.org or asking any chapter officer.

We answer requests within 30 days. Depending on where you live you may have further rights over your information; ask and we will honor them. We will never charge you or treat you differently for asking.

How long we keep it

We keep your information while your account is active.

When your account is deleted, every personal field is destroyed: your email, phone number, photo, location, birthday, line information, initiated chapter, membership ID, chapter position, and your consent record. Your login is destroyed with it, and your profile picture is deleted from storage.

Some things necessarily remain, and we would rather say so plainly than imply an erasure that does not happen:

• Your name stays on messages you sent in chapter threads. Those conversations belong to the brothers who were in them as much as to you, and replacing every message with "Former Member" would make the chapter's own history unreadable.
• Dues and payment records are kept as chapter financial records.
• RSVPs, poll votes, reactions, and event check-ins are kept. Once your profile is scrubbed these say nothing about you personally, and removing them would rewrite other brothers' attendance lists and poll results.

How to delete your account

In the app, open the Me tab, scroll to the bottom, and tap Delete my account. The next screen lists exactly what is destroyed and what remains, and asks you to confirm. Deletion happens immediately and cannot be undone.

If you can no longer sign in, email info@austinalphafoundation.org and we will delete the account for you.

Deleting your account frees your email address, so if you rejoin the chapter later an officer can invite you again as normal. The old account is not restored — you would start fresh.

Security

Reaching any member information requires signing in. The database enforces per-member access rules of its own, so the app cannot show a brother something he is not entitled to see. Traffic is encrypted in transit, and information is stored on servers in the United States.

No system is perfect. If we ever learn of a breach affecting your information, we will tell you.

Changes to this policy

If we change this policy we post the new version on this page with a new date. When a change materially affects how your information is used, the app will also ask you to accept the updated member data agreement before you continue.

Contact

Austin Alpha Foundation — info@austinalphafoundation.org